5. Student Administration and Support

This section contains information on how the University manages the administration and progression of their students from admission to course completion, including student support services. Information available within this section does not include specific student personal details, by virtue of being personal information.

Information on student admission, progression and completion
Student accommodation
Student administration
Student admission and registration
Student discipline
Student learning support services
Student liaison
Student policies
Student Welfare
Student associations and activities

5.1 Information on student admission, progression and completion

This class should include information on procedures and relevant statistics. Examples of the type of information in this class include:

• Student qualifications on entry, for example link to UCAS Entry Profile
• Student characteristics by age, gender, ethnicity, socio-economic background, disability and geographical origin, with links to data from the Higher Education Statistics Agency
• Student progression retention and completion data
• Data on qualifications awarded to students
• Data on employment/training outcomes for graduates

If some or all of the information listed above appears in another class/es, then reference(s) to where it appears should be included here.

Class	Description	Manner	Paper Copy Fee
5.1 Information on student admission, progression and completion	Awards Ceremony Brochure Produced for each Awards Ceremony, includes details of students receiving awards	Paper Copy	On Application
	HESA return	Paper Copy	On Application

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5.2 Student accommodation

This class should include information relating to:

• Accommodation services

Class	Description	Manner	Paper Copy Fee
5.2 Student accomodation	Accommodation Leaflet	Paper Copy	On Application
	Living in Halls of Residence Guidance notes for students.	Paper Copy	On Application
	Renting in the Private sector	Paper Copy	On Application
	Hall Licence Fee agreement Updated on an individual basis for each student	Paper Copy	On Application
	Private Accommodation List Produced monthly	Paper Copy	On Application

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5.3 Student administration

This class should include information relating to all areas of the maintenance of individual student records, including policies and procedures covering the management of the student records system itself, and the division of responsibilities between central registry staff, faculty staff and the students themselves. Examples of the type of information in this class include:

• Registry student records policies and procedures
• Registry security and data protection policy and procedures

Class	Description	Manner	Paper Copy Fee
5.3 Student administration	General regulations relating to enrolment and registration These are included in the Student Handbook Link to electronic copy\|	Electronic & paper copy	On Application
	Enrolment Form Completed by all students on registration	Paper copy	On Application
	Data Protection Policy Includes information about processing student data Link to electronic copy\|	Electronic & Paper copy	On Application

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5.4 Student admission and registration

This class should include information relating to the admission/registration of new students, including policies and procedures covering the assessment of external qualifications, the creation of student records, the coordination of student funding arrangements and the division of responsibilities between central registry or equivalent and faculty staff. An example of the type of information in this class includes:

• Registry admissions and registration policies and procedures documents

Class	Description	Manner	Paper Copy Fee
5.4 Student admission and registration	Information for Applicants in receipt of an offer	Paper Copy	On Application
	Information for New Students	Paper Copy	On Application
	Pre-arrival Guide	Paper Copy	On Application
	Important Information for International Applicants	Paper Copy	On Application
	Undergraduate Prospectus	Paper Copy	On Application
	Post graduate, CPD Prospectus	Paper Copy	On Application
	Information describing process for postal enrolment for continuing students	Paper Copy	On Application
	Welcome to the Univeristy of Bolton	Paper Copy	On Application
	Student Handbook	Paper Copy	On Application
	Enrolment form	Paper Copy	On Application
	Admission of Students regulations on the admission of students, including normal entry requirements for University programmes. Link to electronic copy\|	Electronic & paper copy	On Application
	Credit Accumulation and Transfer Scheme: General Regulations explains the procedures and conditions under which students may be admitted to Univeristy programmes with credit for prior learning. Link to electronic copy\|	Electronic & paper copy	On Application
	Research Degree Regulations Regulations and Procedures Governing Programmes of Study by Research Leading to the Awards of the University of Bolton. Link to electronic copy\|	Electronic & paper copy	On Application
	Assessing Prior Learning: Guidelines and Procedures summarises the regulations and procedures for accreditation of prior learning. Link to electronic copy\|	Electronic & paper copy	On Application

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5.5 Student discipline

This class should include information relating to the conduct of disciplinary proceedings against students. Examples of the type of information in this class include:

• Code of student discipline and other policy and procedure documents
• Internal student complaint and appeals procedures

Class	Description	Manner	Paper Copy Fee
5.5 Student discipline	Student Disciplinary procedure Published annually in Student Handbook Link to electronic copy\|	Electronic & Paper copy	On Application
	Student Complaints procedure General guidance published annually in Student Handbook. Link to electronic copy\|	Electronic & Paper copy	On Application
	Halls of Residence Student conduct statement Link to electronic copy\|	Electronic & Paper copy	On Application
	Examination Regulations Contains rules and procedures for the conduct of examinations and other forms of assessment and student appeals procedures.	Paper copy	On Application
	Code of Practice for Research Students and Supervisors establishes the basis of the conduct of the relationship between research students and their supervisors. Link to electronic copy\|	Electronic
	Research Degree Regulations Regulations and Procedures Governing Programmes of Study by Research Leading to the Awards of the University of Bolton , includes appeals procedures relating to research degrees. (See under 5.4 - Student Admission and Registration)	Electronic
	Regulations on the Assessment and Examination of Students Provides the regulatory framework within which all Institute programmes operate the assessment and examination of students. Link to electronic copy\|	Electronic

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5.6 Student learning support services

This class should include information on student support services from an academic and learning perspective, particularly those not covered under Information Services. This will also appear in the Student Handbook and Prospectus in some form. Examples of the type of information in this class include:

• Learning development and support
Personal development advice
• Services for students with special needs

Class	Description	Manner	Paper Copy Fee
5.6 Student learning support services	Code of Practice on Disability (See under 3.2 Equal Opportunities - Disability Equality Scheme)	Electronic & Paper Copy	On Application
	Introductory booklet for Disabled Students Publication available to disabled students.	Paper Copy	On Application
	Information for Support Workers Guidelines for support workers.	Paper Copy	On Application
	Regulations on the Assessment and Examination of Students Provides the regulatory framework within which all University programmes operate the assessment and examination of students. (See under 5.5 Student Discipline)	Electronic
	Assessment Regulations for Undergraduate Modular Programmes Describes regulations for assessment, reassessment, progression and awards in respect of undergraduate modular programmes. Link to electronic copy\|	Electronic
	Assessment Regulations for Postgraduate Modular Programmes Describes regulations for assessment, reassessment, progression and awards in respect of postgraduate modular programmes. Link to electronic copy\|	Electronic

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5.7 Student liaison

This class should include information relating to the structure and functioning of staff/student consultative committees or other liaison groups. Examples of the type of information in this class include:

• Terms of reference of staff/student liaison committee(s)
• Minutes of previous staff/student liaison committee(s) meetings

Class

Description

Manner

Paper Copy Fee

5.7 Student liaison

Operation of Programmes of Study
Part of academic regulatory framework - contains a description of functions and memberships of course committees.

Link to electronic copy|

Electronic

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5.8 Student policies

This class should include a guide to all student policies issued by the institution:

• Policies relating to students not included elsewhere.
• Cross-reference to student policies included elsewhere.

Class	Description	Manner	Paper Copy Fee
5.8 Student policies	Student handbook contains the following policies/regulations Student Entitlement statement, equal opportunities, race equality, disability, International Students, research, environment, Health and Safety, drugs and alcohol and smoking. Procedures: comments and complaints, student discipline and mitigating circumstances. Regulations: general, examination, amanuenses and computing facilities. Data Protection. Students Union. Link to electronic copy\|	Electronic
	University of Bolton Diary This contains Student Entitlement statement, respect for people, Health and Safety, fire and evacuation procedures, first aid, accident reporting and smoking. Link to electronic copy\|	Electronic
	Information to be provided to Students Annex H - Collaborative Provision. Guide to what information should be given to students on collaborative programmes run with partner organisations. Link to electronic copy\|	Electronic
	Policy on Personal Tutoring Document describing the framework for operation of personal tutor systems. Link to electronic copy\|	Electronic
	Submitting a Proposal for Registration for the Degree of MPhil or PhD Contains requirements and guidance for research students. Link to electronic copy\|	Electronic
	Research Degree Quality Assurance Procedures Link to electronic copy\|	Electronic
	General Terms and Conditions relating to Research Studentships of the University of Bolton Describes the conditions under which research student bursaries are granted. Link to electronic copy\|	Electronic
	Guidance Notes on the Examination of Research Degree Candidates Outlines the protocols for the conduct of the oral examination of research students. Link to electronic copy\|	Electronic
	Research Degree Examination by Video Conferencing Describes the circumstances and provisions for the conduct of research degree vivas by video conferencing. Link to electronic copy\|	Electronic
	Agenda for meetings with students Outlines the main themes to be followed with students during internal subject and programme review. Link to electronic copy\|	Electronic

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5.9 Student Welfare

Examples of the type of information in this class include:

• Welfare/advice services
• Health services
• Careers services
• Sports and recreational facilities
• Chaplaincy services

Class	Description	Manner	Paper Copy Fee
5.9 Student Welfare	How to Register with a Local Dentist/Doctor Guidance for students concerning registration with local doctors and dentists. Link to electronic copy\|	Electronic
	Counselling Leaflet Publication concerning counselling service provided by University of Bolton.	Paper copy	On Application
	Chaplaincy Information Leaflet Publication concerning chaplaincy service provided by University of Bolton.	Paper copy	On Application
	Sports Service Information Pack	Paper copy	On Application
	Careers Guidance Leaflet Publication concerning careers guidance service provided by University of Bolton.	Paper copy	On Application
	Series of Careers Advice Leaflets Information concerning varying careers, these publications are continuously updated.	Paper copy	On Application
	Job Shop Leaflet Publication concerning the job shop service provided by University of Bolton.	Paper copy	On Application

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5.10 Student associations and activities

This class should contain information relating to the operation and activities of the Students Union and other clubs, associations and non-academic activities that are organised for or by the students. For example:

• Students’ Union Constitution, Code of Practice, List of Officers and any other related documents

Class

Description

Manner

Hard Copy Fee

5.10 Student associations and activities

Code of Practice for the Student Union
Guidelines concerning the student union.

Link to electronic copy|

Electronic

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